PSM Associate (Pharmaceuticals and Health Commodities) – (UNDP)

  • Location : Khartoum, Sudan
  • Ending : 16 Nov 2020, Monday
  • Posted L 03 Nov 2020, Tuesday


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

In January 2018, the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) approved the Program Continuation request of the Republic of Sudan funding of HIV/AIDS, and TB, under NFM-2 for the implementation period of 2018-2020, and in October 2020, the GF approved additional funding for the  implementation of NFM-3, UNDP and the GF have agreed on PR transitional measures which will enhance gradual transfer of the PR-ship roles of GF grants to the Ministry of Health.

In its role as Principal Recipient, UNDP ensures quality financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of grant implementation activities.  A dedicated Project Management Unit (GF-PMU) is set to manage implementation of GF-funded HIV and TB programs, support the FMOH in the procurement of Malaria Commodities, as well as COVID-19 supplies

The procurement of goods (including health products and non-health products) and services represents a major portion of expenditure of the GF programme. One of the key activities under Sudan grants is to strengthen the national health procurement and supply chain management system to ensure the safe and effective use of medicines for improved health standards. As part of these efforts the collection, analysis and monitoring of the data along the whole supply chain, until the last mile was identified as a key priority.

The UNDP/ Global Fund PMU is currently looking for a PSM Associate (Pharmaceuticals and Health Commodities) to support the Procurement and Supply chain management activities of Global Fund supported HIV/AIDS, TB and Malaria projects.

Under the overall guidance of the PSM Specialist and the direct supervision of Procurement Officer, the PSM Project Associate works in close collaboration with the procurement, programme, finance, and monitoring and evaluations staff within the Global Fund Programme Management Unit (PMU), Sub-Recipients (SRs), NMSF, government counterparts and the Procurement Support Office in Copenhagen and  GF/HIST PSM Team.

Duties and Responsibilities

Summary of Key Functions:

  • Provide technical support for scaling up and strengthening PSM interventions
  • Support the Supply Chain Management (SCM) Technical Assistance
  • Provider oversight and contract implementation related to supply chain management
  • Supports the creation of partnerships and ensure harmonization of SCM interventions
  • Contributes to capacity building and knowledge sharing

Provide technical support for scaling up and strengthening SCM interventions :

  • Assists the development, implementation and monitoring of SCM activities; including tracking and updating budgets, SCM work plans, milestones and indicators associated with supply chain management within the Unit.
  • Ensure information is shared and data is maintained between the SCM team and the different grant sections as well as M&E, including the provision of adequate information on stock status, forecasts, procurement orders, shipments, storages, distribution and other SCM information required for reporting and timely decision making.
  • Liaises with supply chain counterparts to ensure adequate planning, receipt, storage and distribution of health products;
  • Provide operational & technical support and regularly monitor the timely and regular quantification and forecasting of GFATM-related commodities.
  • Responsible for Monitoring all health products pipeline data, stock on hand, consumption data   and preparing the monthly stock status  analysis to be shared with the grant sections with following up all the recommendations and suggestion related to the  proper stock management practice. With the supervision of the supply chain analyst.
  • Prepare the quarterly stock status report to be reviewed and approved by PSM Specialist and Procurement Officer to be shared at CCM meeting as requested.
  • Following up and conducting good receive note for the health product timely and share the output with the concerned grant section.
  • Ensure quality of care, facilitate development of a QA systems for the three disease program commodities supported by the GFATM
  • Ensure availability of program commodities at all levels of the supply chain and assure commoditysecurity

Support the Supply Chain Management (SCM) Technical Assistance Provider oversight and contract implementation

  • Provide operational and administrative support to a Technical Assistance provider contractual arrangement, in light of its responsibility to strengthening of SCM capacity within the Ministry of Health, the Central Medical Supplies (CMS) and SRs;
  • In consultation with the PSM Specialist and Procurement Analyst, and Finance team, ensures due payments are processed; and relevant documentations are maintained for the Supply chain TA provider and other Sub-Recipients (SRs) involved in SCM activities of GFATM.
  • Ensure the maintenance of documentations related to the SCM TA activities and other SRs contracted to implement SCM interventions.

Supports the creation of partnerships and ensure harmonization of SCM interventions

  • Provides support in creation of strategic partnerships and maintain effective communication channels with relevant SCM partners including CMS and the Ministry of Health.
  • Assists the capacity assessment of newly selected SRs to be engaged in the implementation of SCM interventions of GFATM programme.
  • Raise requisitions, track expenditures and prepare monthly and quarterly financial expenditure reports related to supply chain management contract and projects.
  • Provides administrative support for the preparation and facilitation of supply chain related events, including mission travels, workshops and trainings.
  • Liaise and coordinate with corporate UNDP services to ensure that expected SCM results are delivered in a timely manner.
  • Actively engage and provide necessary support in the integration of UNDP / GFATM SCM activities with other partners and other programmes in the Ministry of Health.
  • In consultation with and advice from Supply Chain Management Analyst, implements recommendations from internal and external audits by ensuring timely corrective measures are taken, when necessary.

Contributes to capacity building and knowledge sharing

  • Supports the organization of different trainings, workshops and meetings for the GF staff and SCM partners.
  • Supports the synthesis of lessons learnt and best practices in area of SCM.
  • Undertakes any other administrative tasks as assigned by the Supply Chain Specialist and GF Programme Manager, if required

IV. Impact of Results 

Sustained, uninterrupted and timely provision of health products is the core of the Global Fund programme and critical in saving lives and ensure programme effectiveness key results have an impact on the overall program effectiveness and efficiency in supply management and success. This is also a core function of the UNDP as a PR and ensures the timely and appropriate delivery of health commodities; ensure client satisfaction and overall timely delivery of GF Programme.


V. Competencies and Critical Success Factors:

Functional Competencies:       

  • Demonstrates capacity to plan and organize programmes/projects effectively, including support to design, planning and implementation of programmes, management of data and reporting.
  • Strong analytical skills and strategic thinking including a sound understanding of the framework of UNDP’s cooperation with the GFATM
  • Focuses on impact and results for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Demonstrates resourcefulness, initiative and ability to meet tight deadlines
  • Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies
  • Actively works towards continuing personal learning and development.
  • Promotes a knowledge sharing and learning culture in the office

Core Competencies:

  • Demonstrates integrity by modeling the UN values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Required Skills and Experience


Secondary education. Bachelor’s degree in pharmacy would be desirable, but it is not a requirement


  • Minimum of (7) years with Secondry education,or (4)years with bacholr’s degree in phamacy of progressive experinace on health and/or non health commodities Procurement and supply chain management
  • Sound knowledge of Supply Chain Management of pharmaceuticals and health-related commodities.
  • Excellent organizational and interpersonal skills.
  • Excellent communication and written communication skills.
  • Strong IT and Microsoft office skills
  • Knowledge of the UNDP programme and financial procedures is an advantage;

Language Requirements:

  • Fluency in both written and spoken English and Arabic languages.



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